How you can cut costs while keeping it a special day

Weddings are expensive. Although formal data on the cost of saying “I do” is scarce, the cost often is $20,000 or more.

The Bridal Association of America, for example, estimates that in 2009, weddings will cost an average $30,860.

If you’re a bride- or groom-to-be, those numbers can seem especially scary in a recession. According to a survey in March by wedding Web site TheKnot.com, 40 percent of brides said they have trimmed their wedding budgets, by an average of 16 percent.

But if you’re looking to cut back, where do you get the biggest bang for your buck? After all, there are lots of expenses you can eliminate, from the chocolate fondue bar to themed wedding favors. Here are five ways to save recommended by wedding planners:

Cut the guest list

One way to reduce wedding costs is to invite fewer people. The tab per person easily will make up half of your budget, said Ali Phillips, owner of Engaging Events by Ali in Chicago.

“Looking at your guest list is really important,” she said.

A smaller guest list not only saves you on food and beverage costs, but also reduces the number of tables and chairs, centerpieces and favors you’ll need. Even your wedding cake, which generally runs $5 to $8 per person, will be cheaper. The snowball effect is substantial.

Get hitched in the morning

Hosting a wedding reception during the morning or afternoon can significantly reduce the cost you spend per person, a good alternative if you can’t bring yourself to cut the guest list.

“You’ll save almost 25 percent to 30 percent of your food and beverage budget,” Phillips said, who notes that she has seen a trend toward luncheon weddings lately.

In addition, many venues charge a lower fee for daytime receptions. In Chicago, for example, the venue fee for an evening wedding ranges from $4,000 to $8,000, said Marcia Hemphill, president of An Urban Affair in Chicago.

Because daytime weddings typically are shorter in length — four hours compared with six to eight hours at night — you may pay half the price.

Change venues

You also can save if you skip traditional spaces, such as a hotel ballroom, and host your reception at a restaurant, Hemphill said.

She said that venues such as a local restaurant tend to be more flexible and may be willing to negotiate deals. “There’s not as much red tape,” she said.

Make your own wedding album

Wedding planners say a good photographer is worth the money. But instead of paying one $800 or more to create an album for you, opt to make the album yourself.

“Have your photographer put all your wedding images on a hi-res disc,” Lauren Paige, founder of Lauren Paige Associates in Middletown, N.Y., wrote in an e-mail.

“There are many places online where you can get a professional-looking wedding album or print your images for less.”

You also could negotiate with your photographer and ask to have an album, say, a year after the wedding, when your pocketbook has had time to recover.

Get creative

Even after the biggest expenses are pared down, wedding planners say there are myriad other ways to cut your budget:

On flowers, ask your florist which flowers will be in season at the time of your wedding. Flowers that are in-season cost less.

When it comes to wedding gowns, it’s possible to find designer gowns for a fraction of retail price if you shop strategically.

For example, some bridal shops sell off-the-rack dresses, many of which are discontinued samples or overstock from designers, bringing down the price. (Off-the-rack means you purchase the gown at the store, rather than order it from a catalog.)

Finally, does etiquette require that you send your guests home with a favor at the end of the night?

“Not at all,” Phillips said. “That’s a tradition we’ve all created. It’s perfectly fine to do without.”

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